Privacy Policy for Online Competition (UK)
Last updated: [Insert Date]
Promoter/Data Controller: [Your Name / Company Name]
Contact Email: [Your Email Address]
Address: [Your Address]
This Privacy Policy explains how we collect, use, store, and protect your personal information when you enter our online competition (“Competition”). We are committed to safeguarding your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect the following information when you enter the Competition:
Name
Email address
Postal address (if required to deliver a prize)
Phone number (if used for winner contact only)
Social media handle (if entry occurs through a social platform)
Competition entry content (e.g., photos, answers, comments, uploaded files)
IP address and device information (automatically through website hosting)
Any other information you choose to submit as part of the Competition
2. How We Use Your Data
We use your personal information only for purposes necessary to run the Competition:
To administer your entry
To contact you regarding the Competition (e.g., confirmation, winner announcement)
To verify eligibility and prevent fraudulent entries
To deliver prizes to winners
To publish the winner's first name and county, as required by UK advertising rules
To comply with legal obligations
We will not use your data for marketing unless you give explicit consent.
3. Legal Basis for Processing
We rely on the following lawful bases under UK GDPR:
Contractual necessity — to process your competition entry
Legitimate interests — to run and manage the Competition fairly and securely
Consent — if you opt in to marketing communications
Legal obligation — for record‑keeping required by regulators
4. Sharing Your Information
We may share your information with:
Delivery or postal services, for prize fulfilment
Marketing or competition management platforms used to administer the Competition
Social media platforms, if the Competition is hosted on them
Regulators (only if legally required)
We never sell or rent your data to third parties.
5. How Long We Keep Your Data
We keep personal data only for as long as necessary:
Competition entry data: Up to 90 days after the Competition ends
Winner information: Up to 12 months (required for audit and verification)
Marketing data: Until you withdraw consent
After these periods, your data is securely deleted.
6. Your Data Protection Rights
Under the UK GDPR, you have the right to:
Access your personal data
Correct inaccurate or incomplete data
Request deletion of your data
Object to processing
Withdraw consent at any time (e.g., for marketing)
Data portability (receive your data in a usable digital format)
To exercise any of these rights, contact us at [Your Email].
7. Where Your Data Is Stored
Your information is stored on secure servers within the UK or EEA.
If we use tools that transfer data outside the UK (e.g., email or social platforms), we ensure protections such as:
Standard Contractual Clauses (SCCs)
Adequacy decisions
These ensure your data remains safe and compliant with UK GDPR.
8. Children’s Privacy
This competition is only open to UK residents aged 18 and over.
We do not knowingly collect data from anyone under 18.
9. Security of Your Information
We take appropriate measures to protect your personal data, including:
Encrypted systems
Secure hosting environments
Access restricted only to necessary staff
Regular data audits
10. Cookies (If Hosted on a Website)
Our website may use cookies to improve functionality and user experience.
You can control cookie settings via your browser.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any updates will be posted on [your website or platform] with a revised “Last updated” date.
12. Contact Us
For any privacy‑related questions, or to exercise your data rights, contact:
Pinnacle Angling
Email: Pinnacleangling@outlook.com
Postal Address: 83 Amos Hill, Penygraig, Tonypandy, CF40 1PP